Privacy Policy
1. Introduction
Forma Property (“we”, “us” or “our”) is committed to protecting and respecting your privacy.
This privacy policy (together with our Terms of Use and any other documents referred to in them) sets out how we collect, use, store, and share your personal data, and your rights in relation to that data.
We process your personal data in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and the Privacy and Electronic Communications Regulations (PECR).
By using our website pencilandbrick.co.uk (the “Site”), you agree to the terms of this policy.
2. Who We Are and How to Contact Us
Forma Property, and contact details can be found at the bottom of this page.
We are the data controller of your personal data. If you have questions about this policy, contact us at the above details.
3. What Information We Collect
We may collect and process the following categories of personal data:
A. Information you give us directly:
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Name, address, email address, phone number, company name
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Information you provide via web forms, email, phone, or post
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Records of correspondence with us
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Responses to surveys, competitions, or promotions
B. Information we collect automatically:
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IP address, browser type, operating system
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Usage data (pages visited, time spent, navigation paths)
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Cookies and similar tracking technologies (see our Cookie Policy)
C. Information from third parties:
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Business partners, analytics providers, advertising networks, or publicly available sources
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If you engage our architectural services, we may collect property photographs, measurements, and related project data as part of delivering our work
4. How We Use Your Information and Legal Bases
We will only use your personal data when the law allows. The purposes and legal bases include:
Purpose Examples Legal Basis
To provide services Responding to enquiries, delivering design and build services Contract performance
To manage our relationship Customer support, project updates Legitimate interests / Contract
To improve our services Website analytics, user feedback Legitimate interests
Marketing Sending newsletters or offers Consent / Legitimate interests
Legal compliance Responding to legal requests Legal obligation
You can withdraw consent at any time (see section 9).'
5. Marketing and Your Choices
If you have opted in to receive marketing, we may contact you by email, phone, or post about our services or related opportunities.
You can opt out at any time.
6. Sharing Your Information
We may share your personal data with:
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Our employees, contractors, and consultants
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Service providers (e.g. IT hosting, CRM, analytics, payment processors)
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Professional advisers (e.g. lawyers, accountants)
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Legal authorities where required
If we transfer data outside the UK or EEA, we will ensure appropriate safeguards (e.g. adequacy regulations, Standard Contractual Clauses).
7. Retention of Your Information
We will keep your personal data only for as long as necessary for the purposes we collected it, including for legal or accounting requirements.
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Project files: typically 7 years after project completion
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Marketing contacts: until you withdraw consent or unsubscribe]
8. Security
We have implemented appropriate technical and organisational measures to protect your personal data from loss, misuse, unauthorised access, alteration, or disclosure.
However, transmission of data over the internet is never completely secure, and you transmit data at your own risk.
9. Your Rights
You have the right to:
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Access your personal data
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Rectify inaccurate or incomplete data
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Erase your data (in certain circumstances)
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Restrict our processing
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Object to processing, including for marketing
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Data portability – receive your data in a machine-readable format
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Withdraw consent at any time
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Lodge a complaint with the ICO: www.ico.org.uk
To exercise these rights, contact info@forma-property.com. We will respond within one month.
10. Cookies
We use cookies and similar technologies to improve your experience on our Site. For more details, please see our Cookie Policy.
11. Links to Third-Party Sites
Our Site may contain links to third-party websites. We are not responsible for their content or privacy practices. Please review their privacy policies before providing any personal data.
12. Changes to This Policy
We may update this policy from time to time. Any changes will be posted on this page with the revision number shown. Significant changes may be notified to you directly.